Wedding Day:

1-2 planning meetings prior to wedding day

• Comprehensive wedding day logistics coordination, covering all aspects with an average of 14 hours on-site.

• Act as the main point of contact for vendors, the wedding party, family, and guests.

• Provide assistance to the family, wedding party, and guests as needed throughout the day.

• Morning-of dessert pickup, ensuring everything arrives on time.

• Day-of setup and teardown, including decor provided by the client or vendors. Tables and chairs are handled by the venue.

• Oversee all vendor deliveries and setup for items like decor, floral arrangements, and entertainment.

• Arrange and organize wedding accessories such as the guest book, place cards, and family photos.

• Execute the event timeline to ensure every detail stays on schedule.

• Handle any unforeseen circumstances seamlessly, keeping the day stress-free.

• Assist with pinning boutonnieres and ensuring VIPs receive their flowers.

• Distribute final payments, gratuities, or gifts to vendors on behalf of the client.

• Welcome and direct guests to their ceremony and reception areas.

• Manage and cue the wedding party and family for the ceremony processional and coordinate with the DJ and musicians.

• Facilitate key activities such as the grand entrance, cake cutting, speeches, specialty dances, bouquet/garter toss, and more.

• Work with the caterer to confirm food timing and service logistics.

• Monitor and replenish appetizers, desserts, and late-night snacks as needed.

• Ensure transportation arrivals and departures are timely, and give final approval for end-of-evening departures.

• Safely pack up client-provided decor at night's end and load it into a secure vehicle.

• Oversee teardown of vendor decor to complete the evening.

• Bring floral donations to Hope Blooms.

Add ons:

• Additional assistant: $350

• BTS content: more info on the content creation page

• Rehearsal dinner/welcome party coordination and attendance: $200

• Day after brunch/farewell coordination and attendance: $200

• Floral tear down: 5% of final floral invoice

Travel Fee:

• Round trip mileage at the current IRS mileage rate

• Current IRS meal + incidental expenses rate

• Hotel accommodations

• Airplane tickets and rental car