Includes:
Vendor coordination: Recommendations, booking, contract review, management, and serving as the main point of contact.
Design and vision: Creative recommendations, layout planning, and ensuring your vision comes to life.
Event logistics: Timeline creation, checklist management, and overall event order planning.
Budget assistance: Helping you create, manage, and stick to a payment schedule.
Rehearsal and ceremony coordination: Ensuring every detail is planned and runs smoothly.
Travel arrangements: Coordinating hotel room blocks, transportation, and additional accommodations.
Communication and accessibility: Regular check-ins (bi-weekly or monthly) and unlimited access via meetings, email, or phone.
Vendor meetings: Attending and confirming all final details with vendors before the big day.
Printed materials: Proofreading and polishing any verbiage for invitations or programs.
Wedding day setup and teardown: Overseeing décor setup (provided by you or your vendor) and ensuring tables and chairs (provided by the venue) are properly arranged and removed.
Day-of execution: Managing the event timeline, production, and serving as the go-to point of contact.
Wedding day:
Comprehensive wedding day logistics coordination, covering all aspects with an average of 16 hours on-site.
Act as the main point-of-contact for vendors, the wedding party, family, and guests.
Provide assistance to the family, wedding party, and guests as needed throughout the day.
Morning-of dessert pickup, ensuring everything arrives on time.
Day-of setup and teardown, including decor provided by the client or vendors. Tables and chairs are handled by the venue.
Oversee all vendor deliveries and setup for items like decor, floral arrangements, and entertainment.
Arrange and organize wedding accessories such as the guest book, place cards, and family photos.
Execute the event timeline to ensure every detail stays on schedule.
Handle any unforeseen circumstances seamlessly, keeping the day stress-free.
Assist with pinning boutonnieres and ensuring VIPs receive their flowers.
Distribute final payments, gratuities, or gifts to vendors on behalf of the client.
Welcome and direct guests to their ceremony and reception areas.
Manage and cue the wedding party and family for the ceremony processional and coordinate with the DJ and musicians.
Facilitate key activities such as the grand entrance, cake cutting, speeches, specialty dances, bouquet/garter toss, and more.
Work with the caterer to confirm food timing and service logistics.
Monitor and replenish appetizers, desserts, and late-night snacks as needed.
Ensure transportation arrivals and departures are timely, and give final approval for end-of-evening departures.
Safely pack up client-provided decor at night's end and load it into a secure vehicle.
Oversee teardown of vendor decor to complete the evening.
Bring floral donations to Hope Blooms.
Add ons:
Additional assistant: $350
BTS content: more info on the content creation page
Rehearsal dinner/welcome party coordination and attendance: $200
Day after brunch/farewell coordination and attendance: $200
Floral tear down: 5% of final floral invoice
Travel Fee:
Round trip mileage at the current IRS mileage rate
Current IRS meal + incidental expenses rate
Hotel accommodations
Airplane tickets and rental car